Bookwhen - Whatever your activity, we make booking simple

Bookwhen is the flexible online booking system for Classes, Courses, Workshops and Events.

  • Save time. Quick and easy setup with optional online payments, it's simple for people to make a booking, and full of features to make your life easier.
  • Stay organised. All of your booking and attendee information neatly wrapped up in one place reduces the overhead of managing your office life.
  • Ensure compliance and security. All of Bookwhen’s data is stored in secure servers based in the UK. We comply with the highest standards in security and data protection standards.

Bookwhen’s powerful booking engine can be used for a wide range of applications. We’ve spent the last eight years refining our system in close communication with our diverse customer base. The result is an adaptable system with key features to get the job done efficiently and reliably. Key features include: - course tickets & multiple tickets per booking; multiple booking pages on one account; multilingual system with open translation (if you require specific languages); calendar feed and .ics files included in all confirmation emails; simple integration and API if necessary; secure payment gateway integrations including PayPal, Worldpay, Stripe and Adelante.

“I was given a very tight three week deadline to implement a sports pitch booking system for a service that was transferring from contractors to in-house. The system had to be able to take payments and integrate into our finance system, assigning the correct costs to each payment received. After a day of searching through expensive sports booking systems, none of whom could provide the integration we needed, I came across Bookwhen… they came up with a solution that met our needs perfectly, saved us thousands of pounds and met the deadline. We’ve since also used the system for booking training, events and appointments and have regularly used the live chat for advice on the best way to do things. This service is great value for money and the support from the team has been fantastic.“

Jayne Miles, Dover District Council.

Get in touch to organise a demo or talk through your requirements with one of our UK support team. Setup is easy - accounts can be up and running within 15 minutes and there’s no setup fee. Our support team are available through regular office hours via phone, email and in-app support.

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Event Diary

Flood & Coast has become the authoritative annual exhibition and conference for anyone involved in flood and coastal erosion risk management in the UK.